Council Agenda 9/8/2020
Fiscal Impact Summary:
During tonight’s Council meeting, on the Content Calendar several awarded bids and contracts are listed for Council’s approval.
When items are listed on the content calendar, they are typically approved all at once unless a Council Member pulls the item for discussion.
Within each bid, all backup is provided on how the bid was awarded, the pricing the City will receive and any contract amendments. When Council is reviewing, they should consider all backup provided and what the fiscal impact will be upon approving bids submitted.
NOTE: The City of Antioch has decentralized purchasing and each department takes on this role of sending out RFP’s (request for proposals), accepting and reviewing bids and then ultimately awarding the bid to the vendor with the lowest bid that fulfilled all bid requirements.
The bid awards are as follows:
• Item K: East Bay Work Wear – clothing apparel, uniforms and accessories not to exceed $100,000 per fiscal year. This contract is for three fiscal year periods with the option to extend an additional two one-year terms.
Public Works distributed the request for quotations to vendors on July 27, 2020. The bid closed on August 19, 2020, and received one qualified bid.
No bids were submitted from First Vanguard Rentals and Bay Area Barricade.
• Item L: Consolidated Electric Distributors and Jam Services --- electrical equipment and supplies -- Not to exceed a combined amount of $225,000 per fiscal year for a three-year fiscal period --- with the option to extend the agreement as additional two one-year terms.
Public Works distributed the request for quotations to vendors on July 27, 2020. The bid closed on August 20, 2020, and we received two qualified bids. Due to the closeness of the bids and the need to maintain adequate street lighting required on a regular basis, staff is requesting approval to enter into purchase agreements with both vendors. This approach will allow the City maximum flexibility to choose the contractor with the quickest delivery of supplies needed for streetlight repairs.
*Royal Wholesale did not submit a bid and WESCO submitted an incomplete bid.
• Item M: Cole Supply – Janitorial supplies and accessories not to exceed $100,000 per fiscal year. This contract is for three fiscal year periods with the option to extend an additional two one-year terms.
Public Works distributed the request for quotations to vendors on July 27, 2020. The bid closed on August 18, 2020, we received three qualified bids. Cole Supply Co. submitted the only complete bid furnishing the lowest price for each of the twenty-six (26) items requested on the bid submittal.
*No bids were submitted from Hammons Supply and American Textile and Supply.
Consideration of Bids for the Antioch Pavement Rehabilitation Project (P.W. 392-31)
• Item N:
o 1) Reject the bid protest of Ghilotti Construction Company
o 2) Approving an amendment to the fiscal year 2020/21 Capital Improvement Budget carrying forward $457,250 in unspent budgeted RMRA funds designated for the Antioch Pavement Rehabilitation (“Project”) from fiscal year 2019/20 to fiscal year 2020/21
o 3) Award the Construction agreement for the lowest, responsive and responsible bidder, MCK Services INC for a total amount of $3,122,250.00
This Project will consist of constructing concrete curb ramps at various locations, removing and replacing failed asphalt concrete sections, and performing a cape seal treatment over the entire street width on Hillcrest Avenue from Davison Drive to Lone Tree Way, Gentrytown Drive from James Donlon Boulevard to Buchannan Road and Delta Far Boulevard from Buchannan Road to Somersville Road.
Resolution approving amendment no. 2 to the consulting services agreement between the City of Antioch and Voler Strategic Advisors.
• Item O: Extend current agreement for months to March, 2021 and increases the value of the agreement by $48,000 for a total amount not to exceed $144,000
*Please see attached image of services provided from Voler Strategic Advisors.*